Klai Docs
Write it once. Your whole team finds it. Forever.
In Klai Docs, writing a document and updating your knowledge base are the same action. No separate wiki. No out-of-date pages.
Documents
Procedures
Supplier approval process
Client onboarding
Expense policy
Decisions
Architecture ADR-004
Pricing model change
Supplier approval process
v2.4Last edited by you · just now
Overview
All new suppliers must complete the approval process before any contract is signed or payment made. This policy applies to all departments.
Approval thresholds
How it works
Write. Publish. Done.
Write your document
A clean, distraction-free editor for your team. Write procedures, decisions, proposals, onboarding guides, technical specifications. Markdown or visual editing. Version history from the first save. Every document is stored privately on EU infrastructure from the moment you create it.
It becomes knowledge automatically
Publish a document in Docs and it is immediately indexed in your Knowledge base. Your team can find it via Chat or search the moment you hit publish. No admin step, no import, no tagging system to maintain. Write it and it is findable.
Changes stay in sync
Edit a document and the knowledge base updates automatically. There is no longer a gap between what the document says and what the knowledge base contains. No more: the wiki says one thing and the internal doc says another. One source, one version, always current.
Why Klai Docs
Stop maintaining two things.
One action, not two
Most teams write a document and then update a wiki separately. Or they write in Confluence but people search in Slack. Or they write a great proposal and then it disappears into a shared drive and is never found again. In Klai Docs, writing is the knowledge update. One less thing to remember, one fewer place to look.
Full version history
Every document is stored with complete change history. You can see who changed what, when, and what the document looked like before. Useful when a procedure changes and you need to know what the old version said. Useful when something goes wrong and you need to trace a decision back to its source.
Chat uses your documents
Every document your team writes is available as context in Klai Chat. Someone asks about the approval process for a supplier change. Chat finds the relevant section of the right procedure document and answers from there. The document you wrote six months ago is still doing work.
EU-private by default
Documents are stored on EU infrastructure, not in Confluence, not in Notion, not on US cloud. The version history, the full text, the document metadata: all of it stays in Europe. No Cloud Act exposure. No US company in the chain.
Who uses it
Procedures that stay useful. Documents that stay found.
The process that everyone actually follows
You have a client onboarding process that lives in someone's head and a Google Doc from 2022 that might be current. With Docs, you write the definitive version once. It is versioned. It feeds the knowledge base. When a new account manager joins, they find it in Chat. When the process changes, you update it in one place.
Why we chose that. In writing.
You made a significant architecture decision six months ago. The person who made it has left. Now the question is why. With Docs, the reasoning is captured at the time, stored with the decision, and findable years later. No archaeology through old emails. No relying on whoever happened to be in the room.
Answers before they ask
A new hire joins and spends their first week asking questions that have been answered a hundred times. With Docs feeding the knowledge base, they can ask Klai Chat instead. The onboarding guide, the team norms, the product overview: it is all findable on day one without asking anyone.
Your documents are yours. Not Atlassian's. Not Notion's.
Confluence stores your documentation on Atlassian's US cloud. Notion on US servers. Klai Docs stores your documents on EU infrastructure that you control. The version history, the full text, the metadata: all of it stays in Europe.
Documents stored on EU infrastructure you control
Full version history and audit trail
Never used for model training
Open source storage layer: no proprietary lock-in
Start using your private AI stack today.
Data never leaves the EU · Never trained on your data · Open source & self-hostable